How to Add a HIPAA-Compliant Contact Form to Your Medical Practice Website

HIPAA, the Health Insurance Portability and Accountability Act, is a set of laws and regulations that help protect the privacy and security of patients’ personal information. As a medical practice, it is essential to follow HIPAA guidelines when collecting and storing patient information through online forms. Whether you are gathering new patient medical history or requesting a signature for a credit card policy, it is important to ensure that your contact forms are HIPAA-compliant. To add a HIPAA-compliant contact form to your medical practice website, you will need to sign up for a secure form provider, create and customize your form, and integrate it into your website. In this blog, we will discuss some of the best platforms to use, how to ensure it is truly HIPAA-compliant, and how to add it to your website.

What Does HIPAA-Compliant Mean?

As mentioned, HIPAA protects the privacy and security of patients’ personal information. This includes medical history, age, address, insurance information, social security number, and any other sensitive data. It is important that the website for your medical practice follows these guidelines, especially when it comes to online forms. By doing so, you are not only following the law, but you are also building trust with your patients.

How to Find a HIPAA-Compliant Form Platform

When creating a HIPAA-compliant form, it is important to ensure that the platform you are using is also HIPAA-compliant. JotForm is one of the most popular and trusted form providers that offers HIPAA-compliant forms. By signing up for their Gold plan, you can create forms using a wide variety of templates to gather and protect patient information. JotForm also allows for easy integration into your website and offers an admin console to manage your form submissions. For more information on how to find the right contact form platform for your website, contact Boston Web Marketing. With our SEO and website design services, we can help you create a HIPAA-compliant website from your contact forms to writing privacy policies. To learn more, contact us online or give us a call at 857-526-0096!

How to Add a HIPAA-Compliant Form to Your Website

After creating your HIPAA-compliant form, it is important to properly integrate it into your website. If you have chosen to use JotForm and your website is built through WordPress, you can simply add your forms using their Embed Form plug-in. For other website platforms, you can easily use the provided HTML code to embed your form onto your site.

Test the Form Before Publishing Live

Before publishing your form and making it live on your website, it is important to send a test. This will allow you to ensure that the form is functioning properly and is able to be properly submitted, received, and protected. It is also a good idea to regularly test your form to ensure that it continues to function correctly and is compliant with any updates in HIPAA regulations.

Direct Form Submissions to a Secure Email Address

After adding and testing your form, you are ready to publish it on your website. When choosing the email you would like your submissions to be sent to, it is essential to choose one that only you and other authorized personnel have access to. Rather than using the generic email address for your office, choose one that is specifically designated for handling patient information. This can also help to organize your form submissions for easier management.

Contact Boston Web Marketing for HIPAA-Compliant Form Creation & Website Integration for All Medical Practices

At Boston Web Marketing, we offer a wide variety of SEO, website design, and digital marketing services for medical practices. Whether you are a local dentist or an urgent care with multiple locations, we have years of experience with HIPAA compliance and can ensure that your website is optimized and secure for patients to use. We use the latest tools and techniques to create and integrate HIPAA-compliant forms onto your website, making it easy for patients to submit their information while also protecting their privacy. To learn more and request a free audit for your website, contact us online or give us a call at 857-526-0096!

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